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Accommodation

The Conference Managers have negotiated a range of hotels with flexible rates that offer competitive terms and conditions. All of the hotels are within easy walking distance to the Conference Venue.

Rates are correct as at time of printing to view current rates visit the online registration form or the website

It is recommended that you visit the Conference website to view hotel information and fact sheets, hotel maps and our flexible booking terms and conditions.

Why book with the Conference Managers?

• Flexibility – only 1 nights cancellation fee, no charges for changing your booking and no charges for reducing your stay
• Competitive Room Rates

Hotel
Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Please note bedding configurations are subject to hotel availability.

Star Rating	Walking Distance to Congress  Venue	Hotel	Room Type	Room only rate per room per night Incl. GST	Room & Breakfast rate per room per night Incl. GST
5	Conference Venue	Pullman Reef Casino	Superior Room  SGL	$190.00	$210.00
			Superior Room  DBL/TWN	$190.00	$230.00
			Deluxe SGL	$220.00	$240.00
			Deluxe DBL/TWN	$ 220.00	$ 260.00
4	4 minute	Pacific International Hotel Cairns	Standard Room  SGL/DBL/TWN	$149.00	$159.00
			Standard Room  SGL/DBL/TWN	$149.00	$169.00
			Deluxe Room SGL/DBL/TWN	$179.00	$189.00
			Deluxe Room SGL/DBL/TWN	$179.00	$199.00

Please Note:

• The above rates include the Australian Goods and Services Tax (GST)
• Rates may increase without notice due to changes in government charges, taxes or levies
• All rates are in Australian Dollars to view current exchange rates visit www.x-rates.com
• Room only rates do not include breakfast
• Bed and breakfast rates include full buffet breakfast
• A minimum one night’s deposit must be paid or credit card details given at time of booking to guarantee reservation

Accommodation Map

Please click here for the accommodation map.

HOW TO BOOK ACCOMMODATION

To book accommodation, please complete the online registration. The Conference  Managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

DEPOSIT

Rooms are being held by the Conference Managers on behalf of the delegates until 12 September 2011 . A deposit of one night's accommodation must be paid at time of booking to guarantee your hotel reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.

The Conference Managers will accept accommodation deposits up until 12 September 2011 and will settle the deposit with the hotel. Please Note:  The balance of your hotel account for all nights booked/stayed (less the deposit paid to the Conference Managers) will be payable directly to the hotel at time of checkout.

Late bookings can be made through the Conference Managers after 12 September 2011 but are subject to availability and credit card details are required to secure the reservation. One night’s room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

CHANGE OF BOOKING

Any change to a reservation must be notified to the Conference Managers and not directly to the hotel.  Please note that any changes should be made to the Conference Managers by 28 September 2011. Cancellations must be made in writing.

LATE ARRIVALS

Please indicate when you register, or notify the Conference Managers in writing if you will arrive at your hotel after 4.00pm. Failure to do so may mean that your room will be released.

CHECK-IN AND CHECK-OUT TIMES

For many hotels, check-in time is 2.00 pm and check-out time is 10.00 am.  Should you wish to guarantee check-in before 2.00 pm you will need to pre-book, and pay for the previous night.  If you wish to guarantee a late checkout you will need to book for the next night. These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form

HOTEL CHECK IN PROCEDURES

As per standard hotel policies and procedures, delegates will be required to provide a credit card or full cash payment upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking. 

The hotel will hold on your credit card, until point of check-out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre-pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.

Please note the daily incidental charge may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card prior to check in, please contact the hotel directly.

GROUP BOOKINGS 

If your organisation would like to make a Group Booking or place group accommodation at hotels not listed above, the Congress Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice.  With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently.

Ph: + 61 2 9265 0700
Fax: + 61 2 9267 5443   
E-mail: qldcoastal2011@arinex.com.au

ACCOMMODATION REFUNDS

The deposit is non-refundable at 12 September 2011 and will be forfeited if you do not arrive on the date for which you have booked. Cancellations must be made in writing.